How To Get Money For Your Natural Science Collection

Written By Clare Brown, Curator of Natural Science, Leeds Museums and Galleries.

So you’ve got a lovely collection, with lots of lovely potential, you yourself have loads of lovely ideas for all the lovely things you could do with it but you have no money. It’s a pretty common situation in museums but there are ways to fund your collections and the rewards for doing so are BIG.

©Leeds Museums and Galleries

Where and How to Look

There are various companies you can subscribe to who will produce lists of funders that suit your project. People like https://www.grantfinder.co.uk/ and https://www.fundingcentral.org.uk/default.aspx but others are available. We’ve used these in the past in Leeds but haven’t kept up our subscription as museum funders rarely seem to change from year to year.

The main funders to consider in the natural science collection world are:

https://ellerman.org.uk/,

https://www.artscouncil.org.uk/funding-finder/designation-development-fund,

https://www.esmeefairbairn.org.uk/,

https://www.wolfson.org.uk/,

https://garfieldweston.org/,

https://www.museumsassociation.org/collections/esmee-fairbairn-collections-fund,

https://www.heritagefund.org.uk/

and absolutely not forgetting https://www.natsca.org/awards-and-bursaries

There are, of course, lots of grants and grant-giving organisations out there. Your local rubbish tip might be obliged to hand out money, or a very specific endowment fund means that caddis fly collections are eligible for millions (I’m speculating). It’s worth asking around and doing some hunting and it’s interesting who funds natural science collections. For example, Sir John Ellerman himself was a world expert on rodents and so the Ellerman Foundation are keen to fund natural science collections.

©Leeds Museums and Galleries

How to Apply

It is absolutely fine, expected even, to contact a potential funder to chat through a proposal. I’ve always been terrified doing this as I want to make a good impression and paint my project in the best possible light. My experience of these phone calls has been overwhelmingly positive though, the person on the other end wants to hear your ideas and will offer good advice. Obviously, if you are encouraged to do so, applying for a grant after one of these calls is far less daunting.

The rest of the application is straightforward. Read the criteria carefully and then meet it. It’s very similar to a job application.

©Leeds Museums and Galleries

Case Studies

Last year Leeds managed to get £17,000 from various funders to restore and display the skeleton of a Long-finned Pilot Whale. We reached out to local grant-givers, who regularly support Leeds Museums and Galleries projects, for smaller amounts and then a large chunk of it came from the National Lottery Heritage fund. I failed to get a grant from the British Ecological Society for this though, it was rejected as it just didn’t meet their criteria.

In 2014 Leeds received a large amount of money from the John Ellerman Foundation. They funded our ‘Geoblitz’ project, awarding £112,000 for three years. This meant we could employ a geologist and massively increase our access to this fabulous collection. The one additional criteria we had to meet was that we had to operate nationally. In the final year of the project we were able to deliver geology collections expertise around the country and raised Leeds’s profile as a result. The John Ellerman Foundation is a great funder and, at the time, did not require any matched funding.

There are plenty of other current case studies around. Ask Glenn Roadley at the Potteries museum about his recent grant and Jack Ashby at the University of Cambridge Zoology Museum who just received Esmee Fairbairn Collection Fund money for a big project on their butterfly collection. There’s lots of grant-receiving expertise out there in the natural science museum community, and I’m sure they’d be willing to share their advice.

©Leeds Museums and Galleries

You can’t win them all

I once went to a seminar on fundraising and the advice was to try and put about 10 applications in a year, with the expectation of getting a 10-20% success rate. It’s true, the more you put in, the more likely you are to be successful.

I’ve had successes and failures but I certainly don’t have the time to submit 10 a year – they take absolutely ages to produce. When I’ve got a good project – that I’m keen to do and fits a funders criteria really closely – then I’ll spend the time on applying. Leeds’s natural science collection has attracted over £300,000 in external funding in the last ten years.

NatSCA Digital Digest – January

Compiled by Jennifer Gallichan, Curator of Molluscs & Vertebrates at National Museum Cardiff.

Welcome to the January edition of Digital Digest and a Happy New Year to you all.

I am dedicating this first Digital Digest to conferences, as calls for papers seem to be coming thick and fast. There are some fab events this year so get planning, submitting and registering.

NatSCA Conference & AGM 2020 .

Changing the World: Environmental Breakdown, Decolonisation and Natural Science collections

Thursday 14th & Friday 15th May 2020. National Museum Wales, Cardiff.

The #NatSCA2020 conference invites proposals for presentations exploring the role of natural science collections in addressing or engaging with ‘big issue’ challenges, both in the environment and in society. For example:

  • Have you been involved in a research project using natural science collections to inform decision/policy makers on the implications of climate change, biodiversity loss or biosecurity threats?
  • Are you developing plans to reconceptualise and decolonise your collections?

We would like to hear from anyone and everyone who uses natural science collections to interact with important global topics.

Deadline for submission: 7th February. Click here for more info about how to submit your abstract.

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Meet The NatSCA Committee – Amanda Callaghan

Written by Amanda Callaghan, Curator/Director of the Cole Museum of Zoology at the University of Reading.

What is your role on the NatSCA Committee?

I only recently joined the Committee but will be taking over the organisation of training courses from Clare Brown in the New Year. NatSCA offers really interesting and relevant courses for people working in this sector and I would welcome any ideas of courses you would like to see, or repeats of courses you missed. I attended a couple of these recently, including by far the smelliest day I have ever spent, at the skeleton preparation course at Fort Cumberland in Portsmouth.

Job title and Institution

Curator/Director of the Cole Museum of Zoology at the University of Reading/Professor of Invertebrate Zoology.

Twitter username

@ACallaZoo

Tell us about your day job?

Working as a University academic means that you have lots of hats. My hats include teaching undergraduate zoology, supervising PhD and undergraduate student research and no end of random teaching leadership roles. These roles are all very interesting but by far the best part of my working week is spent in the Cole Museum where I have been the curator for the past 15 years.

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Brexit and the Customs Union: The Practical Impact on Museums

Written by Clare Brown, Curator of Natural Science, Leeds Museums and Galleries.

Who knows where you are and when you are reading this and so this blog comes with a few provisos:

  • Really importantly this is NOT LEGAL ADVICE OR NOTICE. NatSCA has been asked to share information from Defra on this situation but if you need clarification please speak to Defra or a solicitor.
  • The information in this blog pertains to the movement of material between the UK and the EU, it does not apply to non-EU countries, or internal UK movement/material use.
  • The information in this blog is only relevant in the event of a so-called “no-deal Brexit”.
  • This blog was written in May 2019 and so any reference to “current” or “present” refers to this time.

© Leeds Museums and Galleries

With the UK in the EU, Convention on the International Trade in Endangered Species (CITES) listed species in Annexes B to D can be freely traded and moved within the EU. The main change, in the event of a no-deal Brexit, will be that you will need CITES permits to move CITES good between the UK and the EU for species listed in Annexes B to D.

Please click here for an up to date list of Annex B to D species.

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Global Biodiversity Collections: Becoming Part of the Open Data Community

Written by Isla Gladstone, Senior Curator Natural Sciences, Bristol Museums

On 13th March I travelled to Sofia in Bulgaria, my mind buzzing with questions about biodiversity data…

I had been awarded one of 30 funded places on the first training school of Mobilise, an EU initiative to mobilise data, experts and policies in scientific collections. More specifically, Mobilise is an EU COST Action: a bottom-up network funded over four years to boost research, innovation and careers by COST, an intergovernmental framework for European Cooperation in Science and Technology.

Digitisation and data management challenges in small collections promised new skills in the key basics of data quality and cleaning. It also offered a chance to meet colleagues from around the world, and connect to a bigger picture.

At a time of unprecedented human-caused climate change, biodiversity loss and environmental degradation, it feels more urgent than ever to connect museum collections to real-world change. Natural sciences collections offer precious opportunities here. Alongside huge potential to engage communities and inspire debate, specimens are unique sources of the scientific evidence urgently needed to unlock sustainable development solutions:

“There is more information about biodiversity in [the world’s] natural sciences collections than all other sources of information combined.” iDigBio

Collections’ biodiversity data: the what, when, where, who collected attached to many biological and palaeontological specimens © Bristol Museums

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NatSCA Digital Digest – March

Compiled by Jan Freedman, Curator of Natural History, Plymouth Museums Galleries Archives.

It’s that time again when we look at some great events and conferences, writing, and jobs, chosen just for you!

What Should I Read?

Dodo’s in Leeds. Not alive, obviously, but still extremely fascinating. A lovely post by Clare Brown at Leeds Museums and Galleries. Harry Higginson: Distributing dodos in the 1860s.

Plants. Pressed. Old. Difficult to look after. Here’s a nice post by Imogen Crarey: Five lessons for life from working on the Horniman’s Historical Herbarium.

How do you print a dinosaur to make it look lifelike and realistic? Let Alex Peaker tell you: Printing a dinosaur.

Want to discover some incredible women in science? Of course you do! Scroll through excellent, engaging and accessible blog posts all about female archaeologists and palaeontologists on the TrowelBlazers website.

What Should I Do?

Perhaps the biggest event of the year, the annual NatSCA conference, is now taking bookings!

Dead Interesting: Secrets of Collections Success
Wednesday 1st – Friday 3rd May 2019
National Museum of Ireland, Dublin – Collins Barracks site
The #NatSCA2019 conference aims to unlock the secrets of collections success by sharing how our members and colleagues in the wider sector have used collections to benefit their organisations, communities and the wider world.
We will host three themed sessions, with a focus on:
Collections: Reveal your collections care, research and access secrets.
Engagement: What are your engagement success stories and how did you make them happen?
Museums and Tech: How has technology helped you unlock, understand and unleash your collections?

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Five Lessons for Life from Working on the Horniman’s Historical Herbarium

Written by Imogen Crarer during a student placement at the Horniman Museum and Gardens early last year. Imogen recently graduated from King’s College, London with an MA in Modern History with Distinction and is currently training as a curator at the Museum of Cornish Life.

You may think that I have taken slight leave of my senses or perhaps am being a pinch too ambitious in claiming that the Horniman’s historical botany collection is the source of 5 significant life lessons. However, “Yes! To science and history but also yes to life!” is my cheerful reply. Instead of dancing away merrily in a fit of musical theatre style exuberance, I shall explain how my student placement with the Natural History department researching the Herbarium gave me such insight.

Life Lesson Number 1: Often, the Simple or Basic Tasks are the Most Important.

Everything starts somewhere. My time at the Horniman highlighted that research processes and the museum journey of cataloguing, conserving and interpreting specimens for scholarly and public benefit has to begin with the basic “’ello ‘ello, what have we here?”. In my case, what we had were unbound volumes of Flora Britannica- physical specimens attached to annotated sheets collected mostly within the 1840s.

Having never previously been catalogued, the data from the handwritten labels on these specimens needed entering into the Horniman’s Collections Management System, Mimsy XG. Recording information on the database, such as scientific name, locality, and date collected, allows Horniman staff, volunteers and future researchers to know what is in the herbarium and explore its significance without having to disturb the specimens. While handy for convenience, it also helps us to conserve the specimens as repeated handling can damage these fragile, and beautiful, preserved plants. However it soon became apparent that the basic task of deciphering the handwriting and researching historical localities and common names was time-consuming, frustrating but also very rewarding. Transcribing the data from the specimens onto the database, I felt was my most useful contribution to the Horniman, and therefore my biggest achievement. It reminded me that taking the time to give yourself a solid foundation helps in anything that you do!

The collections management database used by the Horniman Museum; Mimsy XG. © Horniman Museum and Gardens.

Life Lesson Number 2: Little Things can Tell us a Great Deal.

The 175+ year old botanical specimens preserved in the herbaria have both historical and scientific significance. The specimens vary in size from approximately 2 cm to 30 cm in length, and the detail of delicate moss spores, flower buds, and leaf structures for example is wonderful. The specimen sheets tell us about the plants themselves. They also reveal a snapshot of the English countryside in the 1840s, particularly around Thame, Oxfordshire. Knowing the historical what, when and where allows us to make comparisons with current ecological data. This helps us to understand if and how plant species have spread or declined. This is particularly important for meadow flowers (represented strongly in the volumes I was working on) given that 97% of British meadows have been lost since 1945[1]. I feel that the Horniman’s historical botany collection and the present drive to conserve Britain’s green spaces and limit climate change, habitat destruction and pollution are much more linked than we might think.

One of a number of unbound herbaria held in the collections. © Horniman Museum and Gardens.

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