‘Marvellous Molluscs’ – Increasing Accessibility, Improving Storage & Unlocking Research Potential At The University Of Aberdeen

Written by Hannah Clarke, Assistant Curator (Collections Access), University of Aberdeen.

In April 2021, The University of Aberdeen’s Zoology Museum, with support from NatSCA’s Bill Pettit Memorial Award, undertook a year-long project to rehouse and improve the accessibility of the University’s mollusc collection.

The collection comprises approximately 2550, mostly British specimens, collected from the 1840s to the 1970s. The specimens were gifted to the museum by former students, academic staff, and amateur shell collectors, they also include several specimens from as far afield as the Pacific, Africa, China, Madagascar, America, and Canada.

The molluscs form part of the University’s extensive Zoology Collections, which are recognised as being of National Significance. As such, we are constantly striving to improve access to these collections, and the ‘Marvellous Molluscs’ Project aimed to do just that.

Assistant Curator, Hannah Clarke, identifying storage issues in specimen cupboards.

Having identified the collections both in storage and on display, a project plan was created that would tackle not only the rehousing, but also the documentation of the specimens on the museum database. The majority of specimens were poorly stored several layers deep in drawers, had outdated taxonomy, and lacked any database records or collections data.

In order to address the storage issues, we sourced several sizes of crystal boxes, which would protect the shells from further damage and stack neatly, should we need to maximise the storage space we had. This also meant that the specimen labels wouldn’t be separated from the specimens, could be kept inside the box, and the exterior of the boxes could be clearly labelled, making them easier to locate in the future.

Old storage methods inside the specimen drawers. Specimens inside poly bags, labels becoming detached, specimens stored in layers causing damage as the drawers are opened. This system also made specimens hard to locate.

Without a specialist in-house curator, we were very fortunate to be able to call on the expertise of staff members from the School of Biological Sciences at the University, who offered their time to help identify the trickier specimens and lent their support to the project as it progressed. A special mention must go to Dr Kara Layton, Lecturer in Marine Biology, and Eilidh Player, Laboratory Demonstrator, as well as several Post-Graduate Museum Studies Students, who offered their knowledge and enthusiasm to the cause. It certainly has been a steep learning curve for me, and I can’t thank them enough for their willingness to share and exchange their extensive knowledge!

In the first few months, we began to update the scientific names of the specimens, transcribe old labels and data into the database and identify specimens without labels or accession numbers.

In the meantime, our crystal box supplier unexpectedly ceased manufacturing, and cancelled our previously agreed order…

Luckily some of our specimens had original glass-lidded boxes, so we focused on re-using these where we could. Eventually, almost halfway through the project, the boxes arrived, and we were able to speed up the rehousing of those specimens which we already catalogued.

The Crystal boxes finally arrived… what a relief!

We faced a few further challenges along the way, the Covid Pandemic being the main one! This meant that we had limited access to the museum stores on campus, and a shortage of lorry drivers meant that delivery times for project materials were extended too.

We did however make some wonderful discoveries along the way, including a specimen of the rare ‘Crusty Nautilus’ Allonautilus scrobiculatus, found in a drawer labelled ‘miscellaneous’ (as is almost always the case when you re-discover something amazing)! It is now on display with several other interesting mollusc specimens in ‘The Gallery’ of the Sir Duncan Rice Library until June this year.

The Crusty Nautilus specimen, found in a drawer labelled ‘miscellaneous’.

We are now nearing the end of the project and have managed so far to rehouse and update over 600 database records.

Rehousing in appropriately sized boxes has created more space in the storage cabinets, and the labelling of the specimens with their current scientific names has made searching for the molluscs much easier both on the museum database and in the drawers themselves.

Newly rehoused molluscs in individual specimen boxes, with clear labelling.

As the project has evolved, it has become increasingly clear that the scale of the task at hand is much larger than we initially anticipated.

Although most specimens are labelled with original accession numbers which correspond to hard-copy registers, over 70% of the collection does not have a database record.

Therefore, the rehousing and cataloguing work will need to continue after the initial Project deadline of April 2022. Luckily, we have several keen university students willing to volunteer on the project, and as they say, ‘many hands make light work!’

The wonderful discoveries that have already been made, have further validated just how important this project is for widening access to future research of this rich and diverse collection. We can’t wait to see what we might uncover next!

New Mollusc Display in ‘The Gallery’ at the Sir Duncan Rice Library.

Curating Biocultural Collections: A Review.

Book Review:
Curating Biocultural Collections : A Handbook
Edited by Jan Salick, Katie Konchar and Mark Nesbit.
2014. Kew Publishing. Royal Botanic Gardens, Kew. In association with Missouri Botanical Garden, St Louis.
£30
Available from Kew online
E-book available from Chicago University Press

By Jan Freedman, Curator of Natural History, Plymouth City Museum and Art Gallery.

It may appear rather unusual for a natural history curator to review a book on ethnographic collections. However, with a plethora of crossovers from similar storage conditions to comparable conservation methods, this book may potentially be more beneficial than you may first think. I was interested to review this book because I am not an expert on biocultural collections. I am keen to see if this book would be useful to assist with the diverse natural history collections we care for.

Biocultural (ethnographic) collections include any object made with the parts (or whole) of animals or plants. This can include herbarium collections, clothing, animal artefacts, DNA collections, skeletal collections, and many more. These collections provide wonderful evidence of cultures past and present and how they all relied on their natural world to survive; as we still do today. Due to their very nature, these collections require analogous collections management with natural history specimens, and many specimens in our collections cross over (eg. Herbarium, wood samples, etc).

Front Cover

Front Cover

The book itself is well laid out. Each chapter is focused on a different area to fit into one of the five sections: the introduction; practical curation (materials); practical curation (reference material and metadata); contexts and perspectives; and broader impacts. I like that the chapters are written all with the same clear structure, sub headings, images and a detailed accompanying bibliography. They provide detailed, expert advice, case studies, and examples of best practice.

For me, the writing tone is very professional, almost textbook style in a factual way that provides a lot of information in each section. And as such it is not a light read; possibly a book that you wouldn’t read from start to finish. But you would be able to easily search the index for an area you were looking for, and find the most up to date information written by experts in the field. Although I find more casually written pieces easier to digest and understand, I can actually see myself using this book as a reference for many different areas in the future.

The sections covered are detailed, precise, and written by experts across the world. The first section introduces the types of collections that are dealt with, the ethical standards, and the impact of the collections; lots of cross over with natural history collections, as you will find throughout the book. This first short section finishes with a visually impressive summary of the main collaborators of putting the book together; Missouri Botanical Garden, National Botanic Gardens of Ireland, National Museum of Natural History, Paris, Royal Botanic Gardens, Kew, and the Smithsonian Collections.

Section 2 focuses on practical curation, starting with including the basics (environmental conditions, pests, hazards, storage, handling, and labelling) to the more detailed, including storing voucher specimens, reference collections (botanical and zooarchaeological), seeds, DNA and even living plant collections. I found this section interesting because of the huge variety it covered and amount of detail in each chapter; if you find yourself wondering ‘how do I curate genetic resources’ then you can easily flick to Chapter 8 to find out. I had not really thought of curating DNA specimens, when we actually have them en masse in natural history collections. There are a couple of chapters in this Section I will take my time to read with interest in the coming weeks.

Examples of Images

Examples of Images

Section 3 looks at the curation using reference materials and metadata. Covering best practice in database standards, cataloguing of collections, and associated photograph collections, these chapters provide detailed guidelines on standardising the information for the future. In short, it spells out the importance of recording everything you know associated with that specimen; from letters/emails to photographs of the sites/collectors, and any associated documents. There is also a chapter on the legalities of biocultural collections, which does cover the important issues of CITES and copyright. The chapter that jumped out for me covered how to store oral history recordings and videos. This may not appear relevant to a natural history curator, but I think it may be getting more and more important: after organising and leading several pop up museums around the city, the amount of stories from local people sparked by seeing a photograph, painting, or mineral, was amazing. I wished I could record them all, because these stories will soon be gone forever. I have several collections where the collectors, or people who knew the collectors, are still alive, and I am keen to capture their thoughts and anecdotes relating to the collections before they are lost.

It is a shame Section 4 is the shortest section, as this examines different perspectives on cultural collections. Although not directly related to the hands-on dirty curation work, this section makes you take a little step back and think about the collections we care for. Alongside legal issues, it highlights the importance of respect and building relationships between museums and communities (from the indigenous communities in this book to the communities of amateur specialists for the natural history curator). Many specimens in our stores once belonged to someone and each individual specimen has a story to tell, linking back to the collector. These are the stories that bring the collections to life; forgetting where they have come from cuts any personal link with the visitors.

The final section of the Handbook looks at the broader impacts of biocultural collections. We all work with our collections and have a variety of users from the visitors in the museum, artists, researchers, and school groups. However, looking at the different ways different collections are used can invite ideas in using your own collections in a new and exciting way. This section goes into quite a lot of detail about the different impacts these collections have, where there are many cross overs with natural history. The potential for several different research outcomes for biocultural collections are outlined, many of which can be tied in with natural history collections too (showing a closer working between two departments). A separate chapter examines the use of collections for education, which many of us do on a regular basis with our own collections. This Section includes a useful chapter on the uses of herbarium specimens, including vouchers specimens, and DNA analysis. A useful section in the book showing that sharing ideas and ways of working can encourage new uses of collections.

I would recommend this book to a museum that holds ethnographic collections, and a bonus if it also holds natural history collections. The book can be used by both areas to help safeguard the collections for the future. It is a Handbook which can be used if you are undertaking a specific collections project or if you updating your database. Clearly laid out with nice images the chapters make available the most up to date information on that area.

The book provides a really useful guide to caring for a diverse range of collections many of which a natural history curator cares for too. As there is a lot of cross over, the book can also develop a stronger understanding between departments about the objects and specimens they care for; a better understanding of other curators collections will lead to greater working relationships.